SharePoint intranet articles

SharePoint intranet.

SharePoint is a web-based software platform that can be used for collaboration, content management and document management. It is highly flexible and scalable, which makes it a popular option for delivering high impact intranets. A SharePoint intranet can incorporate a wide range of features that can enable seamless collaboration and unity across an organisation and provides key capabilities such as: content referencing, document sharing, collaboration, knowledge management, forms & workflow, employee engagement, search and more.

Learn more about SharePoint intranets, including best practice tips and advice for planning and building a successful SharePoint intranet in our blog articles below. Plus, if you would like to speak to one of our intranet expert about your organisations intranet, feel free to contact us.

Planning your new intranet – defining information architecture (video)

The information architecture, how people navigate through the structure of your intranet, and how topics relate to one another, can make or break the usability of your intranet. By involving end-users in group and individual exercises you can discover what will work for people, and so meet users’ expectations with more intuitive navigation menus.

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Planning your new intranet – end user interviews (video)

We involve end users in the very early stages of the intranet project, because it’s vital that the intranet supports people’s work and meets their actual needs. We never ask “what should be on the intranet” – rather, we work to understand common and important tasks, what currently frustrates people, and what could improve productivity and satisfaction.

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Redesigning SharePoint for visual impact and usability

Its common to hear that SharePoint is difficult to use; there are now a plethora of companies selling out of the box SharePoint solutions to improve the experience. But we know that SharePoint can be designed to be easy to use and even beautiful. Heres what we offered one big client.

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Whats new for you in SharePoint 2016

Microsoft has released a preview of SharePoint Server 2016 for IT professionals, and has worked hard to clearly communicate the new features and upgrade paths. But what can you expect as an Intranet Manager or power user?

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Intranet hierarchy of needs

There are many ways to build a new intranet, or revamp an ageing one. Whatever your approach, your objective must be to create a useful, useable intranet that adds value to your business.

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Top 10 Search Features in SharePoint 2013

As someone who has been focusing on Enterprise Search in SharePoint for years, I can say I now know it inside out. There are things I like a lot, there are others I dont like too much. In this blog post, I decided to collect 10 new or improved features that are my top favorites and that make SharePoint 2013 Search a real enterprise solution. 1 One, Integrated Enterprise Search Core In SharePoint 2010, there was a Search Engine (a.k.a. SharePoint Search), but we also had the opportunity to install FAST Search for SharePoint (a.k.a. FS4SP) in order to get real, enterprise level features. FS4SP had to get licensed and installed as a separate product, as a separate farm, and then we could integrate it with SP2010. In SharePoint 2013, the whole story is much easier: the big FAST Search engine got 100% integrated into SharePoint, therefore no separate installation and maintenance is needed. As soon as you install SharePoint 2013, you get the big engine instantly. 2 Content Processing, Entity Extraction Content Processor is a component that sits in between the Crawler and the Indexer. It is responsible for processing the crawled content. It does all sorts of clever stuff including language detection, extracting security descriptions (to determine who in your organization is allowed to see the content), parsing, linguistic processing (to understand the real meaning of the content), entity and metadata extraction, etc. There are two things Id like to highlight here. First is the Web Service Callout step. This option is very useful if you need to perform custom operations on the crawled items before they are processed further. The second step to highlight is the Custom Entity Extraction. Most organisations have specific terms (a.k.a entities) that are commonly used in everyday business. Its useful to tell the search engine to look out for some of these words because they carry particular significance for that company . For example, product names or regions where the company operates. The Custom Entity Extraction process extracts words (entities) from the content and use them as metadata in the index. This metadata can be used for filtering, ordering as well as facets on the Refinement Panel. The entities are pre-defined in a dictionary which is created by the organisation. See below an screengrab which shows how custom entities can be useful on the search results page to help the user zero in on what he is looking for. Both Web Service Callouts and Entity Extraction work on any type of Content Source, therefore can be used to unify and standardize the metadata in the index. 3 Continuous Crawl Besides Full and Incremental Crawl, theres a new option in SharePoint 2013 called Continuous Crawl. This is a very dynamic and agile way of crawling that uses SharePoints change log to pick up the changes and enumerate the items which have to get crawled. One of its biggest benefits is in its flexibility and agility: the new and changed items can get indexed in minutes or even seconds, therefore we get a good basis for real, always up-to-date Search Based Applications. Second, Continuous Crawl can rut at the same time as Full Crawl, therefore it can be used to keep the index refreshed or up-to-date, even if the Full Crawl takes a long time (days or weeks). Continuous Crawl is available on SharePoint content sources only. 4 Search Administration on Multiple Levels Due to the complexity of Search in SharePoint 2013, search administrators have complex tasks and responsibilities. Delegating some of these tasks might become essential. In SharePoint 2013, search administration tasks can be delegated to Site Collection administrators and even to Site administrators. 5 Troubleshooting Enhancements As Murphys Law says, If anything can go wrong, it will. Enterprise Search is really complex, and any of its components can go wrong. The better troubleshooting tools we have, the easier to fix these issues. In SharePoint 2013, we have enhanced logs and reports on the server-side that can be used to debug and identify the causes of issue. The enhanced Developer Dashboard can be also used for debugging, and despite its name, its not for developers only. 6 PowerShell PowerShell is Microsofts scripting technology that has modules for SharePoint administration and automation, too. A huge improvement in SharePoint 2013 is that we have more than 150 commands for Enterprise Search management, including setup and deployment, topology management, crawling, query processing, metadata, etc. 7 UI Enhancements One of the most important UI enhancements is the new Hover Panel, where the search results metadata and related actions can be displayed, as well as its outline and preview if the result is a document. Besides the Hover Panel, I also like how easy it is to customize the way search results are displayed: Display Templates are responsible for the display of the results, the Hover Panel and the refiners. Display Templates are simple HTML and JavaScript files, with structures that are easy to understand. Customization is easier than ever. 8 Result Sources Result Sources are used to define the index to be used in our queries (is it a local SharePoint index or a remote one from a separate content source such as Lotus Notes?). They also describe the subset of results to retrieve (these were called search scopes in SharePoint 2010). Results Sources can be very useful to define verticals for our Search and ultimately help the user focus her search. 9 Query Rules Query Rules help us to define rules that are based on the users intent when searching. For example if I search for Harrods department store there is a high likelihood that I want to know the location or see a map; view opening and closing times; or to get a link to their online store. Technically speaking, Query Rules contain conditions and actions. A condition can be based on the query itself (contains one or more specific keywords, matches terms defined in a Managed Metadata Term Set, etc.) or on the

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SharePoint migration paths

Most people are eager to update to the latest version of their favourite app, but its just not possible to press an update button with SharePoint. The wise intranet manager will have a certain amount of trepidation as they embark along the SharePoint migration path.

You might be most concerned with making sure site collections (Team Sites, My Sites) get upgraded to SharePoint 2013 smoothly; find out what to watch out for as you hit the metaphorical update button.

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